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DeutschHow to find unused Microsoft 365 Copilot licenses: tools compared
Microsoft gives you the data for free. In the Microsoft 365 admin center, Reports > Usage > Microsoft Copilot lists every Copilot-licensed user with their last Copilot activity, over the last 7, 28, 90 or 180 days, and exports to CSV. User names are hidden by default until a Global Administrator turns identifiable names back on.
Microsoft counts someone as active only after an intentional action, such as submitting a prompt; opening the Copilot pane does not count. A seat with no activity in your window is the candidate. The tools below differ in whether they put a cost on that seat, keep watching for new ones, or remove it for you.
Updated 6 November 2026.
How we picked
- It documents a report or rule for Microsoft 365 Copilot seats specifically, not just Copilot spend in general.
- It is sold or maintained as of November 2026.
- Its own website, documentation or repository says what it does, and cells link to that source where one applies. Where we found nothing, the table says Not stated.
We make LicenseMeter, so weigh its place on this list accordingly. Every other entry is described from its own website, with the gaps we found in LicenseMeter stated as plainly as theirs.
At a glance
Not stated means we could not find it on the vendor's own pages, not that it is missing. Not checked means we did not look into it for that product. Values link to where the claim comes from.
| Feature | Microsoft 365 admin center | LicenseMeter | CIPP | CoreView | Torii | ENow License Optimization |
|---|---|---|---|---|---|---|
| Finding Microsoft 365 waste | ||||||
| Reports unused Microsoft 365 Copilot licenses | Yes | Yes | Yes | Yes | Yes | Yes |
| Flags inactive or disabled licensed users | Partly | Yes | Yes | Yes | Yes | Yes |
| Puts a cost on each finding | No | Yes | Yes | Partly | Yes | Yes |
| Uses your own contract prices | No | Yes | Yes | Yes | Yes | Yes |
| Acting on findings | ||||||
| Removes or reassigns licenses itself | No | No | Yes | Yes | Yes | Not stated |
| Deployment and price | ||||||
| Free plan (not just a trial) | Yes | Yes | Yes | No | No | No |
| Prices published | Yes | Yes | Yes | No | No | Partly |
| Can be self-hosted | No | Yes | Yes | No | No | Not stated |
1. Microsoft 365 admin center
Best for: A free check, once, by hand.
Microsoft's own console for every Microsoft 365 tenant: buying and assigning licenses under Billing, and usage reports per workload, including a Copilot usage report, under Reports > Usage.
The source of truth for Copilot activity. It shows counts and dates, not cost, and only when you go and look.
- Included with every tenant and the source of truth for license counts.
- Where licenses are actually assigned and removed, so nothing extra needs access.
Pricing: Included with every Microsoft 365 subscription.
2. LicenseMeter
Best for: Pricing idle Copilot seats and catching new ones every night, for free.
A free, MIT-licensed tool that connects read-only to Microsoft 365, finds disabled, inactive and unassigned paid seats and unused Copilot licenses, prices each finding, and cross-checks a handful of other SaaS tools against Entra ID. Built for Microsoft 365 admins and MSPs who want the waste number without buying a platform.
Unused Copilot is its own finding, priced from your price book next to the rest of your Microsoft 365 waste. It does not remove the seat; it generates a script for your admin.
Pricing: Free, including continuous monitoring, with no time limit. Optional hosted plans: Pro at EUR 99 per month and MSP at EUR 299 per month for 10 client tenants. Self-hosted installs include every feature.
License: MIT
3. CIPP
Best for: MSPs who want to remove the seat from the same screen.
The CyberDrain Improved Partner Portal: a free, AGPL-licensed, multi-tenant Microsoft 365 management portal built for MSPs and Microsoft partners, with a single-tenant mode. Next to user, mailbox, device, standards and security administration, it has a license report, an inactive users report, Copilot usage reports and a License Optimization tab that suggests removals, downgrades, bundles and term changes with estimated monthly savings from an editable price list.
Copilot activity and adoption reports, and the optimization tab suggests removing never-used Copilot with a monthly saving.
- Deeper Microsoft 365 license analysis: downgrade, bundle and monthly-to-yearly term suggestions based on what each person actually used, not only idle seats.
- Removes licenses from the same screen, in bulk, while LicenseMeter only generates a script for your admin to run.
- Multi-tenant by design through GDAP, with broad Microsoft 365 administration (standards and drift, security, Intune, Exchange) in the same tool.
- An active project with frequent releases and an established MSP community.
Pricing: Free to self-host in your own Azure subscription. Hosted CIPP from CyberDrain costs EUR 99 per month.
License: AGPL-3.0 · Last activity: v11.3.0, 2 November 2026
4. CoreView
Best for: Enterprises that want Copilot policies inside a broader admin platform.
A hosted platform for administering, securing and governing Microsoft 365 at scale: configuration backup and drift detection, delegated administration, workflows and bulk actions, and license optimization with chargeback. Built for enterprise and public-sector IT teams and sold through MSP and reseller partners.
Policies for licensed users without Copilot activity or with low use over 30, 60 or 90 days, plus Copilot audit logs.
- Acts on the tenant: onboarding and offboarding workflows assign and remove licenses, and bulk actions fix what the reports find.
- License pools and virtual tenants delegate license administration to regions or business units, with cost reporting per department for chargeback.
- Copilot policies for licensed users without Copilot activity or with low use over 30, 60 or 90 days.
- Covers far more than licensing: backup and restore of thousands of tenant settings, CIS and Essential 8 baselines, access reviews and SIEM export.
Pricing: Quote-based, by number of Microsoft 365 licensed identities. Every plan says Request pricing; there is no free plan.
5. Torii
Best for: Companies tracking Copilot alongside their whole SaaS and AI stack.
A hosted SaaS and AI management platform that discovers the SaaS and AI stack, reclaims wasted spend and automates onboarding and offboarding, sold as SaaS management, identity governance and AI management. Freshworks agreed to acquire Torii on 12 October 2026; when we checked, the deal had not closed and Torii said it operates independently until then.
With its AI module: prompts and active days per person, dormant seats with no prompts in 90 days, and cost from the price you record.
- Hundreds of pre-built integrations, plus an AI builder, API and CSV for the rest.
- No-code workflows that act on findings, including an Unassign Microsoft 365 license action and approvals in Slack.
- Shadow IT discovery from a browser extension, OAuth grants, SSO and finance data.
- Microsoft 365 Copilot reporting with prompts and active days per person and dormant-seat detection.
Pricing: Quote-based, with no public price list and no free plan.
6. ENow License Optimization
Best for: Enterprises planning Copilot reallocation or training.
License optimization inside ENow's 365 Governance Accelerator, a hosted platform. It recommends licenses to reclaim or downgrade from inactive, overlapping, duplicate and underused licenses and shows potential annual savings from your own agreement prices. ENow pitches it for Microsoft Enterprise Agreement renewals, with an optional negotiation consulting service.
A separate Copilot Center reports readiness and usage to find underusers.
- Finds overlapping, duplicate and downgrade-candidate licenses, not only unused ones, with a plain-language reason for each recommendation.
- A consulting service for Enterprise Agreement renewal negotiations.
Pricing: 365 Governance Accelerator Standard Edition is listed at $3,500 a year up to 1,000 users, $6,500 up to 5,000 and $9,500 above. Which edition includes License Optimization is not published.
Spot something wrong or out of date? Every claim on this page renders from one public file, src/lib/compare/roundups/unused-copilot-license-tools.ts. Open a pull request or email support@ugurlabs.com and we will fix it. Vendors are welcome to correct what we say about them.
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